The Site Supervisor is responsible for supervising and facilitating Camp Fire after-school activities for diverse student populations at elementary schools in grades K-5 during the school year. During summer months, the Site Supervisor is responsible for working at the main Camp Fire office to develop trainings, program materials, support hiring processes, and other administrative duties in collaboration with the BAS Leadership Team towards overall program improvement. The Site Supervisor is responsible for striving to achieve youth development outcomes by engaging program participants in academic enrichment and support, creative arts, active recreation, community building, service learning, and leadership activities as well as supporting the development of staff, systems and resources to achieve these outcomes.
- Reports to: Program Director
- Exempt/Non-Exempt: Non-Exempt
- Classification: Full Time Year Round
At Camp Fire Columbia, we believe that every child should have the opportunity to find and pursue their spark– a passion that inspires and drives them to set and achieve goals for their future. Founded in 1910, our comprehensive program starts with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the schoolyear, Camp Fire works in partnership with dozens of schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu, bordered by the vibrant Sandy River and presided over by century old trees. Our programs directly serve over 4,000 kids ages 5-18 each year across an eight-county area, including the greater Portland metro region. Camp Fire Columbia helps serve an additional 11,000 children and families annually through partnerships and special projects. For more information, please visit: http://campfirecolumbia.org/
Site Supervisors collaborate with their site teams on program planning, communication, behavior management, and general site operations; as well as across site teams to support the overall success of the Camp Fire’s Before & After School program. Site Supervisors collaborate as part of the BAS Leadership team and work closely with their Multi-Site Coordinator to address district and program wide initiatives. Site Supervisors are the main point of contact on site to build school and community partnerships, interact with the Office of Child Care licensing specialists, and manage daily program operations. They will also collaborate across departments at Camp Fire, including, but not limited to: Human Resources, Registration, Finance, the Office Manager, and the Communications team. The ideal candidate will have a commitment to building positive working relationships with participants, families, community partners, and school staff.
Salary and Benefits:
Benefits: Camp Fire Columbia offers a full range of benefits, including paid training and planning hours, medical, dental and life insurance, paid vacation, 401K, sick leave, and paid holidays for qualified full-time year-round staff.
- Send cover letter, resume and three references to Human Resources with subject line, “Site Supervisor” to: firstname.lastname@example.org
- Positions will remain open until filled
- Interviews will begin July 3rd, 2017
Essential Duties & Responsibilities:
- During the school year, the Site Supervisor is responsible for overseeing all program operations at site as well as supervising the planning and teaching of curriculum in school settings for program participants.
- Manages all administrative functions for the site and site staff including, but not limited to, timecards, registrations, financial reporting, and budgeting.
- Maintains licensing standards and ensures program compliance in alignment with all OCC, state, federal, and district licensing and compliance regulations.
- Facilitates programming in an after-school setting while maintaining program expectations and behavior management.
- Maintains on-going records as required by the Camp Fire office, state of Oregon Office of Child Care, and Portland Public Schools.
- Allocates monthly budget, maintains financial reports, and manages supply shopping for site.
- Work in collaboration with the site team, program team, registrar, and administration.
- Submits weekly and monthly paperwork.
- Works within school policies and confidentiality requirements.
- Develops positive working relationships with program participants, families and school staff.
- Acts as a role model positive youth development practices, youth-adult partnerships and mentoring.
- Participates in recruitment and retention of program participants.
- Participates in outreach to families and coordinate family engagement activities.
- Works on in-service planning team to develop and deliver full day in-service and break programming and facilitates operations of full-day programs.
- Attends Camp Fire meetings and events, including monthly site supervisor meetings and monthly check-ins with the Program Director.
- Periodically attends collaborative meetings at Camp Fire, district, and state levels.
- Administers youth outcomes evaluations and engages in Youth Program Quality Assessment process.
- Assists the BAS Leadership Team with developing and delivering training for Site Instructors.
- Supports the mission, purpose, and leadership of Camp Fire; project a positive image of Camp Fire.
- Provides clear direction and priorities to direct reports and support them in the development of work-plans achieving success.
- In accordance with HR policies, conducts frequent informal performance assessment with direct reports, and formal performance assessment annually.
- Ensures availability to key staff for both structured and more informal, as-needed support.
- Ensures that high expectations and accountability are balanced by fun, compassion, and support.
- Leads team-building activities to develop and sustain high staff satisfaction and morale.
- Supports the mission, purpose and leadership of Camp Fire and projects a positive image of Camp Fire.
- Attends Camp Fire meetings and events, as required.
- Maintains punctual, regular and predictable attendance.
- Works collaboratively in a team environment with a spirit of cooperation.
- Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, volunteers, parents, and contractors; including the ability to communicate effectively and remain calm and courteous under pressure.
- Respectfully takes direction from supervisor.
- Other duties as assigned.
Directly supervises three to eight Site Staff. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems
- Open to receiving feedback and making on-going program adjustments.
- Ability to prioritize multiple tasks, manages time and stress levels, and proactively solve problems.
- Culturally responsive with a passion for developing youth to achieve their full potential.
- Ability to lead and motivate others.
- Ability to collaborate as part of a team.
- High level of professionalism, creativity, energy, organization, self-motivation, empathy, and patience.
- Be a positive role model for youth and adults at all times.
- Maintain integrity by following through on responsibility and by accepting and abiding by decisions regarding program and policy in a positive manner.
- Ability to work under pressure and maintain a positive attitude.
Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Bachelor’s degree (B.A.) or Master’s degree (M.A) from four-year college or university; or two to five years related experience and/or training; or equivalent combination of education and experience. Step 9 or above on the Oregon Step Registry and/or equivalent training/experience is required.
Working knowledge of youth development and programming, including best practices in academic enrichment, life and leadership skill development, youth adult partnerships, and mentoring. Knowledge of OCC licensing policies and procedures for managing a licensed child care facility. Previous experience instructing in an after-school program environment that involves solo teaching, outcome-based lesson planning and current best practices in youth development, and behavior management for program participants.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Computer Skills: Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Certificates, Licenses, Registrations: A valid insurable Driver’s License is required. This position also requires a valid Oregon Food Handler’s card and First Aid & CPR certification and OCC Basic Safety Set Trainings, plus >15 hours of approved professional development per license year. Oregon Central Background Registry; Step 8 or above on the Oregon Step Registry preferred.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance and taste or smell. The employee will have interaction with k-5 grade children and will be required to interact through frequent walking, standing, sitting at small desks, running in fields and inside a gym, navigating a playground, while observing multiple children.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee is occasionally exposed to wet or humid conditions (non-weather) and extreme heat (non-weather). The noise level in the work environment is usually moderate to loud depending on the activity/day.
Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all children, families and staff.
Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.